MEETING MINUTES

Belmont Shore Residents Association

MINUTES

EXECUTIVE BOARD MEETING

August 8, 2013

The meeting was called to order by Secretary Jeff Miller at 6:00 pm. The other members of the Executive Board present were: Max Alavi, Sanne Berrig, Frank Elizondo, John Forstrom, Marvin Jones, Treasurer Robert O'Connor, and Loree Scarborough. President Bobby Bluehouse, Vice President Terence Endersen, and Executive Board member Julie Dean were absent. Twelve additional BSRA members and visitors were present.

Four separate motions were approved to excuse the absences of President Bobby Bluehouse, Vice President Terence Endersen, and Executive Board members Julie Dean and Loree Scarborough. (Scarborough arrived shortly after the vote.)

The agenda for this meeting was approved. The approval of the minutes of the June and July meetings was tabled because those minutes were not available.

LBPD East Division Commander Paul LeBaron provided details of the assaults and robberies in the crime report for July. Three of the assaults were on Second Street, involving alcohol use. He then distributed copies of a Police Information Bulletin with photographs of a shoplifter. Other topics discussed were the Police Academy and speeding traffic on Ocean Boulevard.

There was no BSBA report.

Julie Maleki, Administrative Analyst from the Third District, reported these items: approval of the renewal of the contract for the kite surfing vendor Kite Safari is scheduled for Tuesday's City Council meeting. A change to the contract will permit them to sell kite surfing equipment. Construction will begin soon of the temporary swimming pool at Belmont Plaza; it is scheduled for completion in October. Marvin Jones suggested adding a flashing yellow light for the LaVerne Avenue pedestrian crosswalk.

There was no Parking Commission report.

There was no President's report.

Secretary Miller reported the mailing of the September meeting notices to members and the resulting return of dues payments totaling $610. The cost of the mailing was $69.00 postage and $7.50 for copies. A motion was approved to purchase prepaid photocopy cards from Shore Business Center and additional supplies for the election not to exceed $150.

Treasurer O'Connor reported the bank account balance is $2,369. He reported the invoice for the annual renewal of the liability insurance policy; a motion was approved to pay the invoice of $1,150.

There were no committee reports.

Frank Elizondo asked about the status of the web site revision; Max Alavi reported that Julie Dean is working on it.

Sanne Berrig suggested a membership table on Second Street and volunteered to staff it and chair a Membership Committee. Matt Peterson from Legends offered to provide food and beverages for the volunteers.

Secretary Miller explained the Executive Board election process and asked for nominees. Terry Endersen had previously said he would run for President. Frank Elizondo said he will run for Vice President. The other nominees are: Jeff Miller for Secretary, Robert O'Connor for Treasurer, and Max Alavi, Sanne Berrig, Julie Dean, John Forstrom, and Marvin Jones for Executive Board. A motion endorsing this slate of nominees was approved.

Jann Gath volunteered to run for the board, but it was determined she does not reside within the BSRA membership boundary. She had previously been accepted as a member in error. This initiated a discussion of the boundary and the suggestion that it be enlarged. Secretary Miller explained this would require a change in the Bylaws which requires a vote by the membership at a General Membership meeting. He described some of the history of past proposals and changes. Frank Elizondo offered a motion to place this proposal on the ballot next month. He proposed extending the boundary northeast on Livingston Drive to Broadway Boulevard, east on Broadway Boulevard to Bay Shore Avenue, and south on Bay Shore Avenue to The Toledo. After lengthy discussion, the motion was approved [the item to be placed on the September 12 General Membership Meeting ballot].

Frank Elizondo questioned the administration of the BSRA web site mailbox. Secretary Miller reported that there is no assigned monitoring of the mail. Elizondo requested access; Miller will establish automatic forwarding of the incoming mail to board members.

The meeting was adjourned at 7:50 pm.

Submitted by:

Jeff Miller, Secretary